Crestron AirMedia®: Innovative Applications from Presentation Tools to Anywhere Collaboration

The Huahou R&D Department and the Maintenance Engineering Department jointly proposed an innovative idea—
Transform traditional Crestron AirMedia conference projection equipment into an "always ready for collaboration" smart meeting room.

Faced with the challenges of limited company meeting rooms and restricted collaboration efficiency, Huahou has created an on-demand agile space that allows teams to sync up on code, review design drafts, or quickly check project workflows at any time. This transforms AirMedia from a mere presentation tool into an always-available "collaboration hub."

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Quick Navigation Menu:

1. Meeting rooms are not enough, limiting collaboration efficiency.
2. The starting point for the innovative applications of Wah How AirMedia
3. AirMedia is no longer just a presentation tool, but a powerful tool for meeting collaboration.
4. AirMedia takes cross-departmental collaboration to the next level
5. Same equipment, different way of using AirMedia makes all the difference
   • More potential of AirMedia in meeting collaboration
     

Meeting rooms are not enough, limiting collaboration efficiency.

Due to the limited availability of internal meeting rooms and the team's frequent need to discuss and sync on code, failing to book a room forces us to switch to online meetings (such as Google Meet or Teams). Even though every colleague has their own screen, online platforms still have limitations: when sharing code or diagrams, the images may be compressed, cropped, or split, making it difficult to present details fully. Furthermore, usually only the presenter can control the screen, and others cannot collaborate directly on the display, which reduces the efficiency of real-time discussion and modification.

Against this backdrop, the R&D and maintenance departments began to think:
Can you make it collaborative?Not limited by space,and maintain both a clear display and smooth operationThis is precisely the starting point of Huahou AirMedia's innovative applications.

The Innovative Starting Point of AirMedia

The Dilemma of Traditional Collaboration Methods

In the past, whenever people needed to discuss a project, they had to book a meeting room. If they couldn't secure one, they had no choice but to switch to an online meeting.
Even though every seat has a normal screen, the view is still restricted by the online platform: when sharing programs or flowcharts, the image may be compressed, cropped, or automatically split, making details difficult to display completely.

What are the common limitations for average users when using AirMedia?

At present, most general users are still limited to using it "indoors in meeting rooms." AirMedia, which means everyone gathers in the same space and projects the screen onto a large display. Although this is convenient, it is still limited by physical space.

AirMedia is no longer just a presentation tool, but a powerful tool for meeting collaboration.

Due to the above limitations, the R&D and engineering departments have extended the application of AirMedia "beyond the conference room."

Even if engineers are scattered across different seating areas or spaces, they can still through AirMedAI Cast the screen to multiple screens to view and discuss code content simultaneously. Turn a tool traditionally belonging to "presentation and demonstration" into the hub of daily development collaboration.

Differences in conference room equipment

The original one AirMedia Only single-device projection was possible. Later, Huahou joined. KVM Switch Integration,Allow multiple computers to connect, switch, and operate simultaneously.
NowRegardless of who wants to share their screen, as long as control is switched, the screen is instantly displayed on the display, achieving true multi-screen collaboration.

Compared to other online meeting platforms, AirMedia + KVM has three major advantages:

• Screen display:
  • Online platforms usually compress images, or crop them due to screen ratios, making fonts too small and unclear. If the image is enlarged, it is easily split up and loses its overall visual coherence.
  • When using AirMedia + KVM sharing, the screen is displayed directly at its native resolution, offering high clarity without distortion and presenting details completely.
• Latency and stability:
  • Platforms like Google Meet and Teams are heavily affected by network quality, making them prone to latency or stuttering video.
  • AirMedia uses an intranet connection for more stable and real-time image transmission, with virtually no latency during operation, resulting in smoother discussions.
• Cybersecurity and network dependency:
  • Traditional online meetings require external cloud services for screen transmission, involving external network access and account logins, which poses potential risks to enterprise information security.
  • AirMedia, on the other hand, is a closed intranet transmission that does not rely on external servers and does not go through third-party platforms, ensuring higher information security.
    

AirMedia allowsThe user experience has significantly improved.

In the past, having to hold ad-hoc meetings meant needing to find an available meeting room, and when using online meeting platforms, the video display was often compressed or cropped due to resolution or aspect ratio issues.
But through AirMedia With the multi-screen collaboration method, as long as you have a screen and AirMedia, you can immediately start collaborating, free from space and device limitations. The screen seen by each participant is complete and clear, as natural as operating one's own computer.

Practical usage of AirMedia collaboration

• Each member can connect via AirMedia independently and become the presenter whenever needed.
• Upon switching, the screen is instantly displayed on the KVM-connected monitor for others to view or operate simultaneously.
• To change presenters, simply switch with one click, without the need for reconfiguration or cable swapping, keeping the pace smooth.
  
  

AirMedia takes cross-departmental collaboration to the next level

The biggest change isCollaboration is no longer bound by spacePreviously, when the software development department wanted to look at code screens together, they had to squeeze into the same meeting room, share a small screen, or use online screens, which was very inconvenient. Now, through , you can start a meeting simply by plugging in the power With KVM, you can connect to the same set of monitors simultaneously from different seats or even different areas, allowing everyone to synchronously view program execution results, modification status, or test screens.

For the R&D team, this is not just a meeting, but a debugging approach to work, which greatly improves communication efficiency and development speed.

Head of R&D: "The biggest change is that collaboration is no longer limited by space. Sales or other departments can just drop by and connect to project directly, without having to wait or book a meeting room."」

Besides meetings, it can also be used for teaching, testing, and demonstrations

Originally intended just to solve the problem of not having enough meeting rooms, this architecture unexpectedly became a powerful tool for cross-departmental collaboration.

• Cross-departmental discussionEngineering and sales or PMs only need a few screens to simultaneously view and discuss layouts, without having to transfer files or schedule separate meetings.
• Education, Training, and DemoColleagues even used this system for internal training and remote demonstrations, and the interactive results were excellent.

Director of the Ministry of Maintenance:AirMedia is highly scalable and does not necessarily have to be limited to meeting room scenarios.

Same equipment, different way of using AirMedia makes all the difference

From what started simply as wanting to make meetings more convenient, it has now transformed into a new way of working.
The team realized:Innovation doesn't have to start from scratch; finding new uses for old equipment can also create new value.

More potential of AirMedia in meeting collaboration

The key advantage of AirMedia lies in "wireless transmission and flexible connectivity." Beyond meetings, it is also well-suited forMultiple scenarios for internal collaboration and presentation:

1. cross-regional monitoring
   
   • Within the company's various office areas or branches, as long as computers are connected to the intranet, screens can be instantly projected to multiple monitors.
   • For example, the R&D department can sync test screens to the screens of other teams or managers to check the program execution status or process results in real time, without everyone needing to go to the same meeting room.
     
2. Training and Education
   
   • During internal training or employee onboarding, instructors can demonstrate software operations, design reviews, or code modification processes in real-time, and project the screen to multiple classroom screens or workstations.
   • Trainees can also take turns switching screens to showcase their operational results, making teaching interactions more intuitive and efficient.
     
3. Testing and Verification
   
   • R&D or QA teams can instantly project software testing, UI/UX checks, and program execution screens for other departments to observe.
   • Although remote operation of other computers is not possible, multi-monitor synchronized viewing can speed up problem identification and discussion, thereby improving testing efficiency.
     
4. Temporary exhibition or rapid collaboration
   
   • When you need to quickly review documents, design drafts, or program screens with cross-departmental colleagues, there is no need to book a meeting room or go through complex setups; as long as you have a screen and , you can start a meeting simply by plugging in the power, and you can launch the presentation immediately.
   • PMs can check the process and progress with the R&D department, and the R&D team can also confirm UI details in real-time, making collaboration smoother.
     

AirMedia creates a new meeting collaboration model for hybrid work

Today, when hybrid work and cross-location collaboration have become the norm, flexible applications like Crestron AirMedia make teams more adaptable and reduce reliance on equipment.
Most importantly, AirMedia truly brings collaboration between the physical and the online to life, rather than just keeping it on communication apps.

Legacy Equipment vs. New Application Thinking = New Value

Innovation doesn't have to be expensive, nor does it have to start from scratch. Many devices already possess powerful features, but people are simply used to using them in traditional ways.
As long as you are willing to think about "what else it can do," you can unlock new application scenarios.

This time, using AirMedia as an example, the Huahou R&D Department proved that:The same equipment, a different mindset, can create new value.

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